From RSVPs to tables, without copying lists
At most events the RSVP list lives in one place and the seating plan in another: a spreadsheet, sticky notes on the table or a separate app. Every change has to be made twice, and something always slips through.
Practi Party has one list. Guests who confirmed appear automatically at the side of the screen, with how many people are coming and the group they belong to. From there you drag them onto tables.
Tables, groups and free seats
Set how many tables the venue has and how many seats each one holds, and give them names or numbers. When you drag a family of four onto a table, the system instantly shows how many seats are left and warns you if a table is over capacity.
Thanks to the groups from your guest list, it's easy to seat work friends together and the aunts and uncles at a neighbouring table. Filter to see only guests who haven't been seated yet, so nobody is left without a place.
Last-minute changes
The week before an event always brings changes: someone cancels, someone adds a partner, someone finally remembers to confirm. Because seating is connected to your RSVPs, each of those changes shows up immediately. A guest who cancelled is released from their table, and a newly confirmed guest waits to be seated.
You never have to compare two lists, and you always see an accurate picture of the room.
Export for the venue and event manager
When the plan is ready, export a seating list organised by table, to print or email to the venue, the event manager and the reception team. The list includes each guest's name and the number of people at each table.
If the venue needs a specific format, export to Excel and work from there. If something changes after you send it, export an updated version in one click.
In the same place as your invitation and RSVPs
Seating is part of the same system you used to create your digital invitation and collect RSVPs by WhatsApp, SMS and voice call. There's no switching between tools and no re-importing lists.
Seating is included in the event package, together with the automatic sending rounds. Prices are shown openly on the site.
Tips for drama-free seating
Start with the hard tables: close family, the grandparents' table, and anyone who really shouldn't sit together. Then fill the tables for groups of friends, which are easy to seat using the groups from your guest list. Leave a free seat or two at a few tables for last-minute guests.
Don't finish seating too early. Wait until most RSVPs are in, usually after the voice call round, and only then lock the final plan and send it to the venue. A plan finished too soon almost always needs to be redone, so the extra few days save you work.
Tables that need extra thought
Some guests are worth planning for in advance. Grandparents, or guests using a wheelchair, will appreciate sitting near the entrance and away from the speakers. Families with small children usually prefer a table near the exit, and teenagers want to sit together, far from their parents. Think too about guests who don't know anyone, and seat them next to someone who'll make them feel welcome.
If you asked guests for a meal preference or a note in the RSVP form, it's saved next to their name on the list, so you can see it while seating and pass it to the caterer along with the table list. The venue team then knows in advance which table gets a special meal.